A system has been created for managing business processes.

Description

Classification and processing

With the help of artificial intelligence (AI) and machine learning, DMS can learn to find patterns by repeatedly viewing documents. AI can learn how a person processes or stores each type of document template in an organization. Example: AI can identify invoices by recognizing invoice numbers, keywords, field labels, and dates. It can then automatically place them in the appropriate folders and trigger alerts to the relevant personnel for processing.

DMS can even extract information about all invoices and combine them into a spreadsheet to track the status of processing and payment. With their help, archiving invoices and payments will no longer be a secondary task for the first port of call.

Helping people make decisions

Document clustering is a process where documents are grouped together based on pre-set topics by people. The documents are grouped based on patterns of dates, keywords, authors, sources, etc., or a combination of these. They are then connected together like a mind map that people can understand. Without this, it can take a person a lot of time to thoroughly review each document in order to get the patterns. This is an important feature when we have to deal with a treasure trove of information scattered across a huge pile of documents. This is followed by a data analysis function, where DMS can perform some basic data predictions and visualization.

Data Security

With the tightening of standards by the European GDPR and Singapore PDPR; organizations and workers are on high alert to ensure that documents are processed in accordance with the new stringent standards. There is always an urgent concern that some documents or process flows that use personally identifiable information (PII) may not be accounted for. With the help of the AI embedded in DMS, we can now make DMS scan all documents and tag documents that contain personally identifiable information (PII) and ensure that they are processed in a secure manner. At the same time, DMS can also help ensure that no sensitive documents are left in unprotected folders. Access to these documents is granted only to authorized personnel, depending on their security clearance level.

There are also audit logs that allow you to see who has viewed or edited these documents.

If you are interested in this neural network and it can help you with your business or technical needs, please send an email to: info@ai4b.org